Allied Images - Motive Systems M-Files Document Management System

M-Files - Document Management System

M-Files - Documents under control
M-Files takes a whole new approach to document management. This modern application organizes documents to a single location, where they are easily accessible and retrievable for the entire organization at all times.

M-Files is well suited also for small and medium-sized companies. It is quick and easy to take into use and does not require a costly customization project. M-Files gives you total control of all of your organization's documents, from small office documents to complex CAD drawings.

M-Files enables you to distribute invoices electronically and to publish documents on the web. You can establish a connection between M-Files and a scanner to make all company documents available in a single location. At the same time, you can be absolutely sure of the availability and security of your documents.

Each year sees a massive increase in the number of documents handled.
Did you know that
                       • 60% of office staff’s working time goes on document handling
                       • Time is wasted because
                              – 85% of documents are never retrieved
                              – 60% are obsolete
                              – 50% are copies
Kevin Craine: Design a Document Strategy, DMA, IDC

Research has shown that a total of 70% of documents are recreated instead of using the existing ones. A company’s documents may contain 80% of the organization’s knowledge, and the amount of content increases by a minimum of 200% every year.
Forrester Research

Click here to see M-Files introduction (5 minutes with audio)

Benefits
Why Choose M-Files? M-Files enables your organization to develop and grow. You will be able to improve your customer service while M-Files takes care of document management. Efficient document management allows you to react to customer requests faster and to eliminate problems caused by wrong or lost documents.

Due to its efficiency and flexibility M-Files allows you to organize and store documents without the limitations of a traditional file and folder hierarchy and to categorize documents according to your company's needs. The viewing hierarchies are dynamic, which means that you can choose a view according to your needs for browsing.

M-Files is safe. It protects documents from accidental changes. Any modifications can be undone later, and previous document versions are available at all times. M-Files eliminates problems caused by simultaneous editing.

M-Files locates documents in seconds. All you have to do is to type in a word and you will instantly see all related documents. It frees you from the concept of location. All documents can be made available to a workgroup or an organization regardless of the user location.

The M-Files user interface is closely integrated into the Microsoft Windows operating system. That is why M-Files is naturally easy to use and learn.

M-Files integrates with the organization's administrative and executive processes. Defining and monitoring tasks is easiest where the task documents are located. With the Workflow feature, the company's routines can be widely automated and tasks can be assigned to the right persons at the right time. Users receive e-mail notifications about task-related issues, and managers can monitor task progress and approve complete tasks.

Most document management products are too heavy, complex, or expensive for small and medium-sized companies. M-Files is well suited also for these companies. It does not require a costly customization project and pays for itself in 2-6 months!

Click here to see Top Ten Reasons to Choose M-Files

Click here to see M-Files 6.0 latest Features

For help on Getting Started, Integration and Add-ons visit the support page

M-Files Editions
M-Files is available in two editions: M-Files Professional and M-Files Express. M-Files Professional is a full featured version with many unique features. M-Files Express limits the number of users, license types, and documents: the maximum number of concurrent users is five, and the number of documents or objects is limited to 10,000. M-Files Express does not support any other license types. Also, technical support for M-Files Express is a chargeable service, with per-incident invoicing.

Click here to compare the two editions.

You can download the full version of M-Files for evaluation. The downloaded software also includes full documentation as a Windows Help file. If you have not yet purchased a license, you can run M-Files in evaluation mode for thirty days (30) only.

Click here for M-Files FREE 30-day trial download

Click here for Motive Pricing